Welcome to this weeks video episode of F³. If you know how to publicly post documents on the internet and get a unique web address for them, jump on down to the bottom for the bonus material, today’s topic is not for you. For those of you who do not know how to post files online and get a unique web address, let’s get started.
Today’s discussion is about how flexmls can be used to help you market yourself, not just your listings. This discussion will cover a few reasons why you may want to host documents somewhere on the web. Then you’ll be able to watch a short video demonstrating the how to. But first! I need to clear something up real quick. We are talking about marketing YOU, not your listing. These documents that you will soon be uploading to flexmls are not tied to a specific property. You do not add these documents from the “Edit Listing” screen. That’s different. Yes you can upload documents to show up with your listing, but we’re talking about something else. The only way someone (other than the folks that work at FBS) will ever find the documents that we’re talking about uploading is if you tell them. This concludes the 3 things you will learn today – what to upload, how to upload, where to share.
You can upload any pdf file, such as:
If you are unable to create a pdf file – go here to download a free tool that will allow you to turn anything you can print into a pdf file.
Share with email. If you have a monthly newsletter that goes out to your sphere, instead of attaching multiple files to help explain your points, just add hyperlinks. How do you send your pre-listing package to your clients? Do you attach a multiple MB file that slows both of your emails down? Simply upload it to flexmls and send a hyperlink.
Share in your social networks. If you are an active twitter user – you know you can include links, but not files. Upload the file to flexmls, copy and paste the link into your twitter message. Facebook is another place where it’s easier to share a link than it is to share a file.
Happy Flexmls Feature Friday!
Bonus Material: ARMLS subscribers now have the cromford report available at no charge.
Welcome to this episode of flexmls feature friday. Today on f³ we’re going to talk about the flexmls required field – Tax Municipality. This is the field where you tell the world what city (or county – if it is in an unincorporated part of the county) your listing is located. Research for this week’s f³ might have raised more questions than answers, but the goal is to help the majority of our readers.
If you are a greater Phoenix real estate agent and you haven’t found out the hard way that mailing addresses are designed to fool you into thinking that’s the actual city in which the property is located – consider yourself warned. Since you can’t trust the mailing address for the Tax Municipality – how do you find it?
This is my least favorite answer even though it fits so frequently – it depends. Let’s just focus on the majority of the properties ARMLS subscribers list for sale or for rent. This answer may surprise you because it’s very simple and non-technical. But for some reason agents are not getting it right – until now! Let’s take a look at a small section of the city that has a Glendale, Arizona mailing address. This section is inbetween 51st Ave and 43rd Ave north of the canal and south of Sweetwater.
I’ve heard some agents look at nearby listings to determine the correct municipality. If you count the little green dots, you’ll find 28 active listings in this section. According to the listing details the Tax Municipalities vary, 3 of them are listed in Maricopa, 2 are listed in Phoenix and 23 are listed in Glendale. This is where we turn to a piece of technology that has been helping real estate agents for some time now – the ARMLS Map Book. How’s that for a high tech flexmls feature friday? The ARMLS Map Books are currently available for purchase from your local associations and once you open it you will find the correct tax municipality for this area is Phoenix. Hey at least 2 of the agents have the book!
Happy Flexmls Feature Friday!
Today’s episode is about saving you time. The history behind listing profile sheets goes way back to the Tempo days. Do you remember back then? June of 2008 I believe. Agents would ask if there was a way to automate the profile sheets from ZipForm so that they would automagically insert the information into the Tempo listing fields. Great idea, it would save agents the time of having to enter the listing information twice, once into ZipForm and then once again into Tempo. But Zipform and Tempo were never able to communicate that way. Fast forward to flexmls.
The question came up again, “Can the Zipform profile sheets communicate with the flexmls listing fields?” Again the answer of – Nope. But wait! They may not need to communicate with each other. Unlike Tempo, where beginning a listing and saving it as ‘Incomplete’ would start your Days on Market, saving an ‘Incomplete’ listing in flexmls does not start your Days on Market. And if you print your incomplete listing profile sheets from flexmls there are spots for your owner’s initials. So what does this all mean?
You no longer have to double enter information into the listing profile sheets in ZipForm and then into flexmls – just use flexmls.
I found an agent that normally uses the profile sheets in ZipForm and I started talking to her about using the profile sheets from flexmls instead. She had some valid concerns. First, she wanted to make sure it wasn’t against the ARMLS rules to start a listing in the system before she officially had the listing. (It’s not.) Then she wanted to make sure that there was a signature line on the profile sheets from flexmls so her owners could sign-off on them. (There is.) And finally she wanted to make sure the flexmls listing options are on the flexmls profile sheets so she can print them out and take them with her to the potential listing. (They are.)
Here is the 12 step time saving program:
1. Start to Add listing
2. Insert all the information you know about the listing before listing appointment
3. “Save Incomplete”
4. Choose the “Print” option
5. Click the “Print Input Form” link
6. Click File then Print
7. Go see seller
8. Get the listing
9. Active the listing in flexmls
10. Sell listing
11. Cash check
12. Pay bills
Happy Flexmls Feature Friday!
Thank you for reading our articles. (I don’t think I say that enough)
Today’s Flexmls Feature Friday is less of an article and much more of a How To video. The idea to highlight how easy it is to get the average sales price of sold homes came straight from one of our agents. Thanks again to those who participate in the broker meetings and to those who speak up when they need help. Without any further ado – here’s this weeks featured feature.
Have you noticed these search fields in flexmls yet? I’m pretty sure these feature codes are self-explanatory.
Jim Sexton uses them to run company statistics. I’ve heard agents ask for them so they can find other office listings to hold as open houses.
Before flexmls added these buttons, only the tech savy mls users had access to this information. They would export the data into a spreadsheet program and then sort according to what they were looking for. With the addition of these buttons the system no longer discriminates against the non-tech savy real estate agents of the valley.
Happy Flexmls Feature Friday!
Today’s post needs some explanation. Yesterday, (Thirsty Thursday) we received our first “Letter to the Editor” type email with a request. Big day. Here’s the entire email…
For a future feature friday (how about that for alliteration?) mobile flexmls address and details?
This is a great idea, good topic that I still get questions about, but here’s the problem – it’s not Feature Friday it’s Feature CODE Friday. So after much internal dialogue, I decided we’re not writing for us, we’re writing for you – our readers. And more importantly we’re writing for our readers that participate with emails, comments, and votes. So because of that, today marks one of the biggest days in the history of Phoenix Real Estate Brokerage dot com – the switch from Feature Code Friday to the much broader – Flexmls Feature Friday!! Welcome.
Flexmls Feature Friday allows us to continue to highlight feature codes, but it isn’t as limiting. We can now highlight things like today’s wireless.flexmls.com and other features that all ARMLS members have questions about. Who knows, maybe we’ll get more requests since the topics can cover things like auto-emails, contact management, multiple photo uploads, etc. If you have a certain feature that has been giving you problems or that you don’t use and would like to – leave us a comment or drop us an email (psexton at johnhall dot com) and I will attempt to explain, find someone else to explain, or submit a re-design request if no one can explain the feature you submit.
Let’s talk about accessing flexmls from your cell phone. First things first – memorize wireless.flexmls.com. In fact pull your cell phone out and go to it right now. Don’t let the first time you try this be in front of your clients. The wireless version is a stripped down limited website that is designed to work well with your phone. It doesn’t have the bells and whistles you see when using the normal web interface.
It does have these important features: access to search all MLS listings, access to run Hot Sheets, access to your Market Areas, and access to view/add/edit Contacts.
A couple of notes about the listing search – you do not have access to a Full Search and you cannot add fields that are not included in one of your Quick Searches. So you may want to set up a custom Quick Search (from the normal web interface) that is designed specifically for your phone – one that has all the fields you may want. Make sure you test the search to make sure it displays properly on your phone and that a View Results button is at the bottom. I’ve run into a few problems with this – so double-check. The tech help at ARMLS will be glad to help if you have any issues.
The wireless interface allows you to view listings, but not add or edit them.
When it comes to running the Hot Sheets and Market Area reports. I prefer the wireless format. Unlike the normal web interface, the wireless version tells you how many listings are in each category (New Listings, Cancelled, Closed, Expired, etc) on a summary page. It makes it simple to get a quick general idea of what’s there.
Finally, the Contacts section. As stated before you can view, edit and add new contacts with the wireless site. What more needs to be said? Practice this before you attempt to do this in front of your clients.
For more information on wireless.flexmls.com watch this video.
Happy [Flexmls] Feature Code Friday!